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Wedding Venues

Finalising Details With Your Wedding Venue

The wedding planning phase is usually brutal. From finding the right venue to choosing the menu, organising the seating chart, and coordinating with the caterer, it’s a non-stop circus until the day you finally get the chance to stand at the altar and say, “I do”. All of this work is essential if you’d like to make your wedding day as amazing as it can be.

However, this does not mean that once it’s done, you can relax and take a break. There are many more details that will need to be finalized, even after you’ve found your venue and concluded on all the other big things. In this blog, we are going to focus on the last part of the wedding preparation phase and talk about some of the key details that you’ll need to finalise with your venue before everything is said and done.

So let’s get started…

1. Complete a Detailed Itinerary

One of the most important details that you’ll need to finalize and submit to your venue is your itinerary. This will help your venue’s staff make sure that your wedding day goes seamlessly by timing things such as the serving of meals and the cutting of the cake to fit your itinerary.

2. Access Details

You’ll also want to make sure that you’ve spoken to your venue representatives and discussed the logistics associated with your suppliers. Find out where suppliers, such as your caterer and florist, will be able to enter on the morning of the wedding, and what time those access paths will be open. This will help you better coordinate with your suppliers, which is essential if you’d like to make sure your wedding goes off without a hitch.

3. Final Headcount

And finally, you’ll need to provide your venue with the final headcount. This detail is probably the most important one because it will impact everything, from the number of place settings that are set at your reception, to the number of seats that will be arranged for your ceremony. So once you’ve received the final RSVPs, it’s imperative that you make sure your venue gets access to these figures as well.

Finding the right venue is not very easy. However, if you work with us, we’ll help you find the perfect place to serve as the backdrop to the most amazing day in your life. At Clarence House, we have a host of amazing venues that will be sure to take your breath away.

So what are you waiting for? Reach out to our company today!

Pros And Cons Of Venue's Wedding Coordinator
Wedding Tips

The Pros And Cons Of Using A Venue’s Wedding Coordinator

There is absolutely no question that when it comes to making sure that your wedding day goes off without a hitch, a coordinator is necessary. The level of stress that you’ll experience when something goes wrong on your big day is too much to do anything else but. And, in addition to all this extra worrying at a time when you are supposed to be your happiest self, you may not always have the answers required to put out fires that decide to conveniently pop up on your wedding day.

As such, it’s always best to have a professional oversee everything during your wedding, and let them and their many years of experience deal with any issues that arise.

But then the question becomes, how can you find a good coordinator? It goes without saying that you can’t just hire anyone for the job. So where would you find the right individual who is fit to single-handedly make sure that your wedding goes off without a hitch?

In this blog, we are going to talk about venue coordinators, and help you decide between hiring your venue’s specialist, or going out to find your own.

Pros of Working with a Venue’s Wedding Coordinators

Most wedding venues advertise their coordinators as one of their biggest selling points, so surely there have to be quite a few advantages that are associated with working with these individuals.

Well, to answer this question, we are going to start by telling you one of the biggest benefits you’ll experience if you decide to work with a venue’s on sight coordinator.

A venue’s coordinator will have intimate knowledge of the venue that you’ll find invaluable. They’ll know all the best locations for your wedding photos, and will be able to help you find the perfect table arrangement format to match your guest list, because of their knowledge of the space.

In addition, you’ll also find that venue coordinators will typically have extensive knowledge about local suppliers for food, furniture, flowers, or anything else that you might need. And their connections with said suppliers are sure to be an invaluable asset when it comes to getting you good deals.

Cons of Working with a Venue’s Wedding Coordinators

Be that as it may, the biggest disadvantage you may experience when working with a venue’s coordinator is that they tend to be less creative. Because they’re tied down to one venue and have probably hosted tons of weddings, it’s rare to find a venue coordinator who’s willing to push past their regular job.

As such, you may find that your wedding day will end up being an almost picture-perfect carbon copy of another couple’s wedding.

However, not all wedding venue coordinators are this unimaginative. At Clarence House, we’ve hired a team of only the best. Our Coordinators are boundary pushers who constantly work to improve, and who’ll dedicate themselves to making your wedding uniquely beautiful.

So what are you waiting for? Reach out to our company today and we’ll help you host the wedding of your dreams!

Top 5 Things to Know Before Planning a Wedding Clarence House
Wedding Tips, Wedding Venues

5 Things to Know Before Planning a Wedding – Clarence House

Many couples come back to us with a list of things they wish someone had told them before they started planning their wedding. 35 years in the business we think we’ve seen it all and now share with you some things that’ll hopefully save you from endless headaches and sleepless nights.

1. Set a To-Do List and Date by Which Everything Needs to Be Ready

Last-minute phone calls to check up on the caterer or the DJ are not only stress-inducing but an endless cause of headaches. You don’t want to be up all night trying to make sure that all your vendors will be there the next day. Finalize details with all your vendors three weeks before your wedding date. This means your flower arrangements, final dress alteration, menu and music playlist all need to be selected and confirmed with the respective vendors.

2. Ask People to Help You with the Planning

You don’t have to do everything yourself. If you’ve decided to plan your entire wedding by yourself, (Read our Blog:- 5 Things You Should Know Before Planning an NSW South Coast DIY Wedding for more tips) it doesn’t mean that you have to do it all alone. Rope in friends and family to help take the pressure off of you. If you’ve hired a wedding planner, meet on a regular basis with them to make sure that everything is running on schedule. Don’t neglect to meet with them because you think they can handle everything. They need to hear your feedback too on key issues.

Wedding Planning Sydney

3. Keep a Paper Trail of Every Little Thing

Receipts, contracts, agreement terms, everything you’ve discussed your wedding needs to be written down and a paper trail established. This is because there will a lot going on in the months leading up to your wedding and you can’t possibly remember all the quotes and figures you’ll receive, and all the payments you’ve made.

4. It’s Okay to Trim Down Your Guest List

If your budget is tight and you can’t seem to make everything balance except by cutting out a few people, we want you to know that it’s okay. In NSW, it’ll cost you on average $150 per plate to host a guest. Sacrificing a couple of people might seem hard but it’s either great-aunt nana doesn’t make it or you go into debt. We don’t think great-aunt nana will mind.

5. Pack Your Honeymoon Bags a Month Before

Trust us on this one. The last few weeks at your wedding will fly and you won’t know what hit you. Imagine getting to your beach destination and realizing you left that cute bikini you were planning on rocking! It’s the last thing you want. Therefore, pack and re-check that you’ve got everything ready while there’s still time.

Clarence House Wedding Venues for a Hassle-Free Wedding

Clarence House offers you quality and affordable wedding reception venues for your wedding. To book a tour at our Sydney wedding venues contact our friendly Clarence House team on (02) 9750 3555 or (02) 9789 1662 or send us an email at admin@clarencehouse.com.au